Vacancies

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We currently have vacancies for the following positions:

• Communications Manager
• Administrative Assistant

Communications Manager

Science Europe is looking for a highly motivated individual to take responsibility of its Communications. The role aims to create, implement, and oversee communications activities, both internal and external, that effectively promote the mission, vision, values and work of the organisation.

The Position

Reporting to the Secretary General, the holder of this position will assume overall responsibilities in developing and implementing the communications strategy based on Science Europe Strategy Plan, and working with and for Science Europe’s Member Organisations.

The main objective of this position is to enhance internal membership communication and flow of information, promote the work of Science Europe and improve science communication at national, European, and international levels.

Responsibilities

• Oversee and define internal and external communications strategies and workplans in line with the Science Europe Strategy Plan.
• Implement the communications strategy to a high degree of quality and in a way that promotes messages and activities reflecting the values of Science Europe and its Member Organisations.
• Oversee and monitor the production of Science Europe’s communication material and assess their effectiveness in line with the Science Europe Strategy Plan.
• Develop and maintain a network of relevant media contacts across Europe and globally.
• Co-ordinate activities to improve science communication with the internal network of communication experts from Science Europe’s Member Organisations, in particular with the Working Group on Communication.
• Co-ordinate administration related to Science Europe’s communications activity, including quality assurance, managing external providers, project development, and implementation.

Credentials

Qualifications and experience

• University graduate in a relevant field (communications, public relations, journalism or similar).
• Minimum 8 years of relevant work experience in the area of communications.
• Strong experience in developing and implementing communications strategies.
• Experience in working in policy, advocacy, or science communication.
• Good network of communications and press contacts from an EU context.
• Demonstrated experience with relevant communications channels such as website management, media relations, social media animation, corporate communication, as well as event organisation.
• Previous experience working in and/or a solid understanding of an international membership organisation or association.
• Ability to co-ordinate a Working Group.
• Native-level writing and editing skills in English.
• Demonstrated knowledge of different IT and web tools.

Skills and competences

• Expert written, visual, and verbal skills.
• Strategic thinking: able to identify the right target audiences and define communication specific goals that contribute to overall aims.
• Strong inter-personal, external networking, and negotiation skills.
• Expert at information gathering and analysis: ability to synthesise data and ideas into simple, concise, and meaningful messages.
• Strong organisational skills: the ability to manage time efficiently and to work to deadlines.
• Team-oriented and able to work collaboratively with colleagues towards a common goal.
• Able to work independently and without supervision when required.
• Capacity to deliver high-quality results under pressure.
• Pro-active, flexible and ‘hands on’ approach to work.
• Ability to multi-task.

What we offer

A 3-year full-time contract as well as a competitive salary with the possibility to become permanent at the end of that period. The salary offered will depend on level and number of years of relevant experience. We also offer benefits such as meal vouchers, 13th month (additional salary payment in December), medical and hospital insurance, group insurance for pension and extra vacation days.

Please note that Science Europe is established under Belgian law, and that employment is within the Belgian tax and social security system.

How to apply

You can apply by sending your CV and a cover letter (in English) to careers@scienceeurope.org specifying ‘Communications Manager’ in the title. Your cover letter (maximum one page) should outline your suitability and motivation for the position. Please also include with your application the names and contact details of two people (ideally a current or former line manager or supervisor) who could provide references. Incomplete applications will not be considered.

The deadline for applications is 24 September 2023. Please note that only shortlisted candidates will be contacted for an interview.

Administrative Assistant

In this role, you will act as an Administrative Assistant to support the smooth running of the Association, providing support to general administrative and maintenance office tasks and assistance to preparing and hosting events and meetings.

The Position

Reporting to the Office Manager, the holder of this position will be responsible for delivering high quality service to tasks related to general office administration and maintenance.

Responsibilities

• Manage Science Europe’s reception desk, including switchboard services and general inbox.
• Make travel and accommodation arrangements.
• Process expense claims.
• Assist the organisation of meetings and events, such as arranging catering, name plates, and so on.
• Support general office maintenance, dealing with office supply providers
• Other administrative tasks as necessary.

Credentials

Qualifications and experience

• 1–2 years of relevant work experience in an administrative support role, preferably in an international environment and/or an association (such as general office administration).
• Experience in the organisation of meetings and events.

Skills and competences

• Fluent written and spoken knowledge of English. Knowledge of French and/or Dutch would be useful to communicate with external providers.
• Outstanding organisational skills, and the ability to manage own time and to work to deadlines.
• Service-oriented, pays a great deal of attention to details and procedures.
• General IT skills and advanced computer skills in Microsoft Word, Excel and PowerPoint.
• Hands-on mentality and abilities to analyse and solve problems.
• Team-oriented approach and able to work collaboratively with colleagues.
• Team-oriented and able to work collaboratively with colleagues towards a common goal.
• Ability to maintain confidentiality.
• Ability to work both independently and as part of a team, as required.

What we offer

We offer a part-time, 6-month contract with presence in the mornings on a daily basis. The salary will be according to the qualifications of the candidate and relevant professional experience. Additionally, we offer benefits such as ‘chèques repas’ (meal vouchers), 13th month (additional salary payment in December), medical and hospital insurance, group insurance for pension and extra pro-rata vacation days.

How to apply

You can apply by sending your CV and a cover letter (in English) to careers@scienceeurope.org. Your cover letter (maximum one page) should outline your suitability and motivation for the post. It should explicitly reference how your profile matches the different job requirements described above. Please also include with your application the names and contact details of two people (ideally a current or former line manager or supervisor) who could provide references. Incomplete applications will not be considered.

The deadline for applications is 1 October 2023. Applications will be reviewed upon submission and suitable applicants may be contacted for interview prior to the closing date. If a suitable candidate is identified prior to the closing date, we reserve the right to close the recruitment before the advertised deadline.